1. MEMO IS :
·
a hard-copy
(sent on paper) document
·
used for
communicating inside an organisation
·
usually
short
·
contains To,
From, Date, subject headings and Message sections
does not
need to be signed, but sometimes has the sender's name at the bottom to be
more friendly, or the sender's full name to be more formal. If in doubt, follow
your company style.
Memo writing
is something of an art form. A letter is not a memo, nor is a memo a letter. A
memo is a short, to the point communication conveying your thoughts, reactions
or opinion on something. A memo can call people to action or broadcast a bit of
timely news. With memo writing, shorter is better.
As with all
writing, memo writing needs a structure. Because they are short, rambling
meanderings will soon destroy the memo’s effectiveness and become a waste of
productive time to those that read it and to the person who wrote it.
If you have
something longer than a page, it’s better to send it as an attachment or a
document that follows the memo used as a cover letter. Never make a memo too
long. If someone takes a glance at a memo that appears to be too long, there’s
a good chance it will be set aside for a time when they aren’t busy. This can
defeat your memo’s purpose which is timely communication.
2. MAIL :
The mail or post is
a system for physically transporting documents and other
small packages, as well as a name for the postcards, letters,
and parcels themselves. A postal service can be private or public,
though many governments place restrictions on private systems. Since the
mid-19th century national postal systems have generally been established
as government monopolies with a fee on the article prepaid. Proof of
payment is often in the form of adhesive postage stamps, but postage
meters are also used for bulk mailing. Modern private postal systems are
typically distinguished from national postal agencies by the names
"courier" or "delivery service".
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